Job Opening - Office Manager/Development Coordinator

Job Description:
Office Manager/Development Coordinator, SAMA Foundation, Seattle WA

SAMA – Science and Management of Addictions, a Seattle-based non-profit working to end the disease of substance addiction in youth by advancing research, education and treatment, seeks an Office Manager/Development Coordinator to join our growing team. This full-time position reports to the Executive Director.

Summary of Responsibilities:
The Office Manger/Development Coordinator supports and assists the Executive Director and staff, manages the constituent/donor database, assists with grants and special events, and provides general information and assistance to callers and visitors. Day-to-day support includes accurately maintaining a comprehensive constituent/fundraising database (Convio Common Ground - Salesforce) and preparing acknowledgement letters; tracking and assisting in preparation of grant applications; performing administrative activities such as typing, photocopying, filing, invoice processing; answering and screening telephone calls, greeting visitors and providing information; receiving and processing incoming correspondence, faxes and e-mails; coordinating outgoing mailings; ordering and maintaining office supplies and arranging for equipment maintenance.

The Office Manager/Development Coordinator’s responsibilities will also include coordinating special event registration and marketing materials;  supervising volunteers; updating content on SAMA’s website; drafting and proofing written materials; coordinating schedules and travel; arranging meetings, preparing agendas and other materials, reserving facilities and taking meeting minutes; and providing support for outreach events.

Qualifications:

Minimum of two years office management experience. Experience in development or similar field.  The ideal candidate will possess excellent office management and organizational skills, display initiative, attention to detail and ability to work well independently and in a team; and possess high-quality writing, analytical and proofreading skills. Competencies should include superior telephone skills, ability to communicate clearly with all levels of staff and volunteers, dependability and ability to work well under pressure and multi-task. Preferred candidate will have an understanding of the disease of addiction and a passion for supporting youth and families. Typing and Microsoft Office Suite experience with proficiency in mail merges and Excel formula set up required.  Database experience required (Salesforce preferred). Experience with Adobe Acrobat, Photoshop and InDesign preferred.

Working Conditions:
Office Environment
Salary range:
Full-time (40 hours) $32,000-$38,000
Health, dental and vision benefits

How to Apply:
To apply, please send your resume with cover letter to: jobs@samafoundation.org

For more information about SAMA please visit: www.samafoundation.org.

SAMA is an AA/EO Employer and does not discriminate on the basis of gender, marital status, race/ethnicity, age, sexual orientation, national origin, creed, religion, ancestry, disability status, special disabled veteran, recently separated veteran or other protected veteran.